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The City of Benton Planning Commission will meet Tuesday, March 1st, 2022, at 6:00 p.m. in Council Chambers at 114 S. East St.
Scroll down to read the minutes of the previous meeting.
This meeting’s agenda is as follows:
1) Establish a Quorum / Call to Order
2) Approve Minutes from February 1st, 2022 Public Hearing Meeting
3) Approve Minutes from February 1st, 2022 Planning & Zoning Meeting
4) Board of Adjustments
5) Planning Commission
a. 13000 I-30 [Benton Elementary School] – New Construction
b. Jackman Trail – Preliminary Plat [ETJ – tabled from 02.01.2022]
c. 5900 Congo Road – Mini Storage Site Plan [ETJ – tabled from 02.01.2022]
d. Spencer’s Crossing Preliminary Plat [ETJ -tabled from 02.01.2022]
e. Discussion of Changes to Subdivision Ordinance
5. Other Business
Meeting Adjourned
Read the minutes from the previous meeting, held Tuesday, January 4th, 2022 below.
Approval of the Minutes of the January 4th, 2022, meeting
Chairman Black asked if there were any additions, deletions, or corrections that needed to be made to the minutes. There were no corrections asked for by the Commissioners.
Commissioner West makes a motion to approve the minutes, as presented. Commissioner Gibson second. Minutes approved.
Board of Adjustments
None
Planning Commission
5900 Congo Road – Mini Storage Site Plan [ETJ]
Chairman Black asked Mrs. Matthews to introduce the site plan for the proposed mini storage at 5900 Congo Road. Mrs. Matthews reads the memorandum that states that Scott Foster with Arkansas Surveying &Consulting is requesting approval for this site plan. She states that this property is located outside of Benton City Limits but is within our ETJ [Extra Territorial Jurisdiction] area so the City must oversee the approval
process. Chairman Black states that as the site plan is presented, he does not believe that it meets our landscape ordinance. On the North, East, and South sides of the property, there is nothing but concrete.
Discussion is made around the room regarding the site plan and where landscaping can be added. Mr. Foster speaks in favor of this site plan and states that he will make changes where the commission deems appropriate. Mr. Foster asks
the commission to table this item until next month, when they can submit an updated site plan that shows more landscaping. Chairman Black calls for any comments or questions regarding this application. There are no
additional comments or questions. Commissioner Stillwell makes a motion to table this item and add it to the Agenda for March’s meeting. Commissioner Burks second. Motion carried 6-0.
The Grove Phase 2 – Final Plat [ETJ]
Chairman Black asked Mrs. Matthews to introduce the final plat for The Grove Phase 2. Mrs. Matthews reads the memorandum that states that Jonathan Hope, on behalf of Hope Consulting, is seeking approval for this final plat. This subdivision is located outside of Benton City Limits but is within our ETJ [Extra Territorial Jurisdiction] so the City must oversee the approval process. Mrs. Matthews states that during preliminary plat
approval, it was stated that there was no pre-annexation agreement with this subdivision. However, it was found that there was a pre-annexation agreement [Ordinance 76 of 2011]. Due to this subdivision having a pre-annexation agreement, this project has been updated to reflect the requirements of the City of Benton subdivision ordinance by the developer. It is also stated that because the lot sizes do not reflect the current R2 [Single Family District Detached Housing] minimum of 7,000 square feet, this subdivision will have to be annexed as a R3 [Single Family District] zone that allows for a minimum of 3,500 square feet. Chairman Black calls for any comments or questions regarding this final plat. There are no additional questions or comments.
Commissioner Burks makes a motion to approve this plat. Commissioner Wood second. Motion carried 6-0.
Sidell Estates – Final Plat
Chairman Black asked Mrs. Matthews to introduce the final plat for Sidell Estates. Mrs. Matthews reads the memorandum that states that Jonathan Hope, on behalf of Hope Consulting, is requesting approval of this final plat. Mr. Hope speaks in favor of this final plat. Chairman Black calls for any comments or questions regarding this site plan. There are no additional questions or comments. Commissioner Wood makes a motion to approve this site plan. Commissioner Gibson second. Motion carried 6-0.
Discussion of Subdivision Ordinance Changes
Chairman Black asked Mrs. Matthews to introduce the discussion of subdivision ordinance changes.
Mrs. Matthews states that the requested changes are to do with the requirements for preliminary plat and final plat. She also requests a time frame be clarified on when these requirements must be turned in by. Discussion is made around the room. Mr. Jonathan Hope speaks on this item and provides clarification on why certain preliminary plat requirements are hard to get turned in. Mrs. Matthews states that Community Development is open to taking away the SWPPP requirements for preliminary plat as long as clearing and grading is no longer
allowed after preliminary plat approval – there will be an additional step after preliminary plat approval that will allow for clearing and grading. There is nothing to vote on currently as this is just a discussion item.
Changes to Zoning Ordinance regarding C3 Properties
The Community Development Director, Brad Jordan, states that he would like to discuss the changes to the Zoning Ordinance that was discussed at the last January 2022 Planning & Zoning meeting by Council
Liaison Robin Freeman and Council Member Shane Knight. The change would make Mini Storage developments Conditional Use in C3 zones. Mr. Jordan states that this would allow citizens of Benton the
ability to come forward and speak for or against this type of development and have more of a voice. Discussion is made around the room. Chairman Black asks for a motion to either approve or deny this change.
Commissioner Wood makes a motion to approve this change. There is not a second motion, meaning the change fails approval. Mr. Jordan asks for a motion to table this item so that there can be further discussion made regarding this change.
Commissioner Wood makes a motion to table this item. There is not a second motion, meaning the change fails to table. Motion failed.
Other Business – Zoning Ordinance Sub-Committee
The Community Development Director, Brad Jordan, states that he would like to ask that a subcommittee be created to help make changes to the Zoning Ordinance. He states that there has been conflicting information within the Zoning Ordinance that needs to be updated or clarified. Commissioner Pamela Gibson, Commissioner James Stillwell, and Chairman Brian Black offer their time to help with this sub-committee.
Meeting Adjourned.
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